1. Natty Hatty’s Role (Platform-Only)

Natty Hatty:

• Does not conduct background checks

• Does not collect Social Security Numbers

• Does not verify coach identities

• Does not approve or certify coaches

• Does not validate compliance with local, state, or national screening laws

• Does not provide SafeSport, FBI, or state-level clearance services

Natty Hatty serves only as a technology platform, not as a hiring or screening service.

2. Organization Responsibilities (Mandatory)

Youth-sports organizations using Natty Hatty must:

• Conduct background checks on all coaches, staff, volunteers, and administrators who interact with minors

• Comply with all applicable laws, including:

  • U.S. Center for SafeSport requirements

  • State & county background check rules

  • Youth sports statutes (varies by state)

  • Sex offender registry checks

  • FBI/DOJ fingerprinting where mandated

• Follow their governing body’s screening rules (Little League, USSSA, AAU, USYS, US Club Soccer, YMCA, etc.)

• Maintain proof of background checks and certifications internally

• Remove individuals who fail screenings or present safety concerns

• Ensure only approved personnel are granted Admin/Staff roles inside Natty Hatty

• Notify Natty Hatty immediately if a staff member poses a safety risk

• Re-screen staff annually or as required by local law or governing body rules

Natty Hatty does not store or verify background-check documentation.

3. Prohibited Individuals (Zero-Tolerance)

Organizations must not allow the following individuals to coach, volunteer, or access minors through Natty Hatty:

• Individuals listed on sex offender registries

• Individuals banned by SafeSport

• Individuals with disqualifying criminal convictions

• Individuals with unresolved abuse allegations

• Individuals under investigation for child endangerment

• Individuals who fail organizational screening criteria

• Individuals prohibited by league or governing body rules

Natty Hatty reserves the right to suspend or terminate accounts associated with prohibited individuals.

4. Coach Verification Inside Natty Hatty

Organizations must ensure that only screened and approved individuals are:

• Added as coaches

• Granted admin privileges

• Given messaging access

• Assigned to teams

• Given access to rosters containing minors

• Using the Business Center with privileged permissions

Natty Hatty logs all admin actions but does not validate eligibility or screening status.

5. Messaging & Interaction Safety

Coaches must:

• Communicate with minors only through parent-visible channels

• Not initiate private conversations with minors

• Use Natty Hatty’s parent/guardian visibility protections

• Avoid sharing personal contact information with minors

• Report suspicious or harmful behavior to their Organization immediately

Natty Hatty enforces message safety controls but does not monitor communications manually.

6. Reporting Safety Concerns to Natty Hatty

Organizations must immediately notify Natty Hatty at:

if:

• A coach or staff member is accused of misconduct

• A background check identifies disqualifying behavior

• A user poses a safety threat

• Local authorities become involved

• SafeSport, CPS, or law enforcement issues arise

Natty Hatty may take protective action, including disabling messaging, removing platform access, or terminating accounts.

7. Recordkeeping & Compliance

Organizations must maintain internal records of:

• Completed background checks

• SafeSport certifications

• Annual renewals

• State-required disclosures

• Discipline or removal actions

• Volunteer approvals

• Staff training records

Natty Hatty does not store or manage these records.

8. Data Privacy for Screening Providers

Organizations using third-party screening vendors must ensure compliance with:

• FCRA (Fair Credit Reporting Act)

• State privacy laws

• CPRA (California Privacy Rights Act)

• COPPA (Children’s Online Privacy Protection Act)

• Organizational privacy policies

Natty Hatty does not access or process background-check documents.

9. Enforcement

Natty Hatty may take one or more of the following actions if an Organization fails to comply with screening requirements:

• Suspend accounts

• Restrict access to minors’ data

• Limit messaging and admin permissions

• Terminate Organization access entirely

• Forward credible safety risks to authorities

Natty Hatty’s goal is to protect minors and maintain platform integrity.

10. No Legal Advice Disclaimer

Natty Hatty does not provide:

• Legal advice

• Guidance on screening requirements

• Recommendations regarding fitness to coach

• Liability guidance

• State compliance interpretation

Organizations should consult legal counsel or their governing body for mandatory screening rules.

11. Contact

For questions about this policy:

Natty Hatty prioritizes child safety above all else.